Monday, July 18, 2016
Committee Meeting Guidelines for Community Associations
For Associations that have active involvement from their owners, it’s usually a good idea for the board to delegate the fact finding and non-policy decisions (i.e. getting bids, taking surveys, planning social events, etc.) to committees. However, committees have to follow much of the same meeting notice and participation requirements as board meetings. Some of the questions I get on that issue are as follows: Are committee meetings always open to unit owners? Must committee meetings be noticed in the same matter as a board meeting? If a majority of board members attend a committee meeting, is the meeting considered a board meeting?
Below is an explanation of those issues plus a few practice tips.
Must committee meetings be noticed in the same matter as a board meeting?
If a majority of board members attend a committee meeting, is the meeting considered a board meeting? For example, the Association has seven directors, two directors serve on the committee and another two attend the meeting as observers, since four of the seven directors are present (i.e. a quorum), is that not a board meeting? Does it matter whether the director participates in the discussion or attends but is simply there to observe?
If you have any questions on this subject or Homeowner's/Condo Associations, please contact the author, .